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Legends Hospitality Administrative Assistant for Los Angeles Hospitality Education Center in Culver City, California

Description

THE ROLE:

The Administrative Assistant will assist the COO/CAO and Department Directors by answering incoming phone calls, responding to web and social media inquiries, scheduling appointments and assisting with the planning and execution of various events, including but not limited to, trade shows, business meetings, recruiting events, college fairs and high school visits. The Administrative Assistant will prepare documents and spreadsheets, perform data entry and update records in the institution’s computer applications. The Administrative Assistant will serve as the Education Center’s receptionist and shall be the manager of first impressions to all students, employees and visitors.

Company Overview:Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions. Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.

THE LOS ANGELES HOSPITALITY EDUCATION CENTER

The Los Angeles Hospitality Education Center (LAHEC) is located at the Hollywood Park Entertainment District, currently under construction in Inglewood, CA. This district is a 298-acre urban village anchored by the region’s newest shopping street, restaurants, and multiple major sports and entertainment venues. The village will include two million square feet of Class A commercial space, 2,500 modern residences, a 70,000 seat National Football League (NFL) stadium, 6,000 seat performing arts venue, and 25 acres of public parks.

Our programs are designed to provide market-driven, competency-based education delivered by faculty with appropriate credentials and industry experience. The programs enable graduates to gain entry-level employment in the hospitality industry at living wages with opportunities for advancement in the food service industry.We take great pride in preparing our graduates for a variety of careers in the food service industry. This preparation is accomplished through practical experiences in state-of-industry kitchens and learning labs including simulated situations with real-world production applications.

ESSENTIAL RESPONSIBLITIES:

  • Acts as the first point of contact for all students, employees and visitors.

  • Answers the telephone, transfers calls, records messages and performs administrative functions as assigned by COO/CAO and Department Directors.

  • Prepares documents, spreadsheets and slide decks.

  • Understands and demonstrates confidentiality.

  • Supports the admissions process by coordinating and participating in promotional events, high school events, career fairs, campus tours, student interviews, and other admissions activities.

  • Enters data and statistics into the institution’s computer applications.

  • Maintain a professional demeanor and demonstrates excellent relations with students, staff and faculty.

  • Participates with planning and execution of all student recruitment and retention activities.

QUALIFICATIONS:

To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • High School Diploma or GED equivalent.

  • Associates Degree or higher is preferred.

  • Knowledge of the hospitality industry.

  • Administrative experience in education is a plus.

  • Strong interpersonal, presentation, networking, and verbal and written communication skills.

  • Experience using social media.

  • Proficiency with computers. Literate with MS Office and G-Suite applications.

  • Commitment to the organization’s mission and objectives.

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

Qualifications

Skills

Preferred

  • Microsoft Office(Excel, PPT, Word, Outlook): Expert

Education

Preferred

  • Bachelors or better in Other
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